What we build

Whatever your duct tape is, there's a fix for it.

These are the systems community organizations ask us for most — each one starts with a real mess we've seen (or lived) at real schools, faith communities, and nonprofits. Every build is fixed-price, and every price is stated before work starts.

Don't see yours? The list is where we start, not where we stop. Bring us the duct tape.

Eight builds, eight messes

Pick the one that sounds like your Tuesday.

Ranges are honest bands, not teasers — where you land depends on scope, which the Discovery Sprint pins down before you commit to anything.

The coordinator's spreadsheet.

Volunteer sign-ups on paper, hours tracked in someone's head, and nobody sure whose background check expired.

What we build instead

The Volunteer Hub

Scheduling, hour tracking, credential status, and automated reminders — your coordinator gets ten hours a week back.

$15–25KBoard-signature range

The fall paper chase.

Directory in one place, dues in another, and the same forms re-collected from every family every single year.

What we build instead

The Family & Member Portal

One login per household — profiles, payments, registrations, documents. Re-enrollment goes from three weeks to a weekend.

$25–45K

Drowning in paperwork.

Paper applications, the same data typed three times, and no one able to say where anybody is in the pipeline.

What we build instead

Program Intake & Case Tracking

Intake to scheduling to records to reporting, in one system. This is the build that cut one client's admin overhead 40%.

$30–60K

Board-packet archaeology.

Agendas assembled from email attachments, minutes in six inboxes, and votes nobody can find later.

What we build instead

The Board Room

Packets, agendas, minutes, votes, and a proper archive with the right access. Board prep drops from days to an hour.

$15–25KBoard-signature range

The binder at the front desk.

Double-booked halls, a key that lives in someone's car, and rental income that leaks through the cracks.

What we build instead

Facility & Room Booking

Calendar, requests, approvals, and rental invoicing — your spaces earn what they should, without the front-desk referee.

$15–30KBoard-signature range

Four tools, one camp.

Registration in one tool, payment in another, emergency contacts in a third, and rosters printed with last year's allergies.

What we build instead

Program & Camp Registration

One flow from parent signup to staff-ready rosters, with current medical and emergency info where staff actually are.

$20–40K

Paper bid sheets at the gala.

Auction bids on clipboards, pledges in a spreadsheet, and thank-yous that go out in March. Maybe.

What we build instead

The Fundraiser Engine

Event ticketing, live auction bidding, pledge tracking, and thank-yous that send themselves — more bids, every donor thanked.

$20–40K

Deadlines in the ED's head.

Grant reports rediscovered in a panic, requirements in a drawer, and renewal dates nobody wrote down.

What we build instead

Grant & Compliance Tracker

Grant calendar, deliverable tracking, document repository, board-ready reports. One un-missed report pays for the build.

$15–25KBoard-signature range

Built for how you buy

Priced for the way boards and committees actually say yes.

We've sat through the budget meetings too. So the machinery is designed around them, not against them.

Under-threshold entry

Several builds sit in the range most boards can approve on a signature — no formal bid process required. The Discovery Sprint ($3,500–$5,000) always does.

Phases fit fiscal years

A larger build splits across budget cycles: phase 1 fixes this fall's mess, phase 2 lands in next year's budget. We resize scope — we don't discount quality.

Procurement-ready

W-9, insurance, references, data-export guarantee, and a board-packet one-pager your champion can present without us — sent within an hour of asking.

Which one sounds like your organization?

Thirty minutes, no pitch. We'll tell you which build fits — or whether a free tool honestly covers it.

Start a project