For performing arts center directors
No software was built for performing arts centers.
Until now.
Staff scheduling, ground plan drawing, rental tracking and ticketing, built around how your PAC actually runs. Fixed price. Yours to own.
What we hear from PAC directors
Performing arts centers run hundreds of events a year on tools built for other industries: hotels, conference centers, arenas.
One 1,600 seat university performing arts center we work with schedules about 20,000 crew labor hours a year, one shift at a time, 5 to 10 clicks a shift.
Sound familiar?
- Nothing you use was built for a performing arts center.
- The more a tool tries to do, the less it does well.
- Crew calls get built in one place, then copied into another by hand.
- Your ground plan tool got bought, changed, or is going away.
- Rental equipment lives in a spreadsheet, or nowhere.
- One person gets every alert email, most not meant for them.
The typical PAC stack
Five or six tools. Each one does a part. People carry the work between them.
Built the way you work. Sized to what you need.
Instead of bending your work to fit someone else’s software, we build around how your team already works, so it runs efficiently from day one.
You pay only for what you need now. Start with one system, add the next when you’re ready, and keep building on it as you grow.
Four builds
Each one built for your PAC. Each one stands on its own.
Staff Scheduling
- Thousands of labor hours a year, assigned one shift at a time, 5 to 10 clicks per shift
- A run like Nutcracker is 120 plus shifts assigned by hand, then accepted by hand one by one
- Calls built in an old database, exported, then imported
- Hundreds of alert emails in one folder, most not meant for you
- Crew contact the wrong person because the system names one admin
- Build a full run of calls in one place, with positions and times that change by day
- Offer a whole run to one person in one step
- Crew accept the whole run in one tap
- Declines return with the next qualified people from that team
- Alerts route to the right department lead, only when a human is needed
- Teams, crew, and contact data carried over
- Hours by client and event, ready for billing
If this gives back even 8 hours a week, that is roughly 400 hours a year, plus crew time and the scheduling subscription it replaces.
It removes the dependence on an old database only one person understands.
- By handCalls built in an old database
- By handExported to a spreadsheet
- By handLoaded into scheduling software
- By handEach shift assigned by hand, 5 to 10 clicks
- By handEach shift accepted by hand, one by one
- By handAlert emails pile up in one admin's folder
- By handThe full run of calls built in one place
- By handThe whole run offered to one person in one step
- By handAccepted in one tap
- AutomaticA decline goes to the next qualified people on that team
- AutomaticThe department lead hears only when a human is needed
- AutomaticHours by client and event, ready for billing
Who hears about what
Alerts go to the people they concern, and to a lead only when a human is needed.
| Event | Who gets it | Channel |
|---|---|---|
| Run offered | The crew member offered the run | Text and email, with one tap to accept |
| Run accepted | The crew member, as a confirmation. The department lead is not alerted; it shows on the schedule | Text and email |
| Run declined | The next qualified people from that team. The department lead only if no one is left | Text and email |
| Call changed | Only the crew on that call | Text and email |
| Call canceled | Only the crew on that call | Text and email |
| Unfilled position 48 hours out | The department lead for that position |
Ground Plan Drawing
- A drawing tool that was bought, merged, or is going away
- Libraries and templates lost along the way
- No inventory awareness, tables forced to carry chairs, no polygons
- Every venue loaded to scale as a locked background
- Real objects in the library, including 4x8 platforms and stanchions
- Chairs on a curve with a depth control
- Polygons and trapezoids
- Tables with zero chairs
- Duplicate, group, label
- Clean PDF export for your booking system and crew tablets
- Drawings stay private to you, never shared or reused
Used on nearly every event you host.
No vendor can take it away again.
- Open a tool that may not be there next year
- Start without the lost library and templates
- Draw with no inventory awareness
- Work around tables that must carry chairs and the lack of polygons
- Open the venue, to scale, as a locked background
- Place real objects: 4x8 platforms, stanchions, tables with zero chairs
- Curve the chairs, set the depth, draw polygons and trapezoids
- Duplicate, group, label
- Export a clean PDF for your booking system and crew tablets
Rental Tracking
- Inventory is cataloged, maybe with photos, but nothing tracks it
- Your booking system warns when stock runs out but does not stop the booking
- Who has it, when it left, when it is due back
- Price, invoice status, paid or unpaid
- Out of service and repair flags
- A hard stop when stock is gone
New revenue from equipment you already own.
- Equipment is cataloged
- It goes out, and nothing tracks it
- The booking system warns when stock runs out
- The booking goes through anyway
- The booking checks stock and stops when it is gone
- The record shows who has it, when it left, when it is due back
- Price and invoice status, paid or unpaid
- Back on the shelf, or flagged out of service for repair
Custom Ticketing
- A ticketing platform built for arenas and concerts, not your season
- Per ticket fees, often passed on to your patrons
- Patron data that lives in someone else's system
- Comps, holds and rental client tickets handled on the side
- Your seating maps, sections and price levels
- Season packages, comps and holds
- Box office and online sales in one place
- Patron records that belong to you
- Sales and settlement by event and by client
Your patrons, your data, and no platform taking a cut of every ticket.
Ticketing that knows the rest of your building.
- Build the event in the ticketing platform
- Build it again in your booking system
- Export sales to a spreadsheet for settlement
- Reconcile comps and holds by hand
- Build the event once
- Seats, holds and comps in one place
- Settlement by client, ready to send
- Patron history you own and can use
Pricing
Why a custom build
Build it once. Own it for good.
A custom build costs more up front. Then it pays you back, in money and in hours, for as long as you use it.
- Yours to own. The code, the library and the drawings belong to you.
- Yours to keep. No merger can take a feature away from you again.
- Yours to control. Nothing changes unless you ask. No surprise update switches off your crew’s notifications.
- Yours to protect. Your venues, and their exits, are never opened to the world.
- Yours to grow. A new object, report or rule gets built the way you work, not the way an event company does.
An investment, not an expense
The tools you rent cost more every year. A build you own pays you back.
Today you pay twice: in subscriptions, and in staff hours spent carrying work between tools. Here is five years of each path. Drag the numbers to match yours.
See the numbers by year
| Total spent by | Keep it as is | Build once | Difference |
|---|---|---|---|
| Year 1 | $19,640 | $56,146 | $36,506 to go |
| Year 2 | $39,280 | $53,510 | $14,230 to go |
| Year 3 | $58,920 | $50,874 | $8,046 ahead |
| Year 4 | $78,560 | $48,238 | $30,322 ahead |
| Year 5 | $98,200 | $45,602 | $52,598 ahead |
How this is figured: The full package (from $49,500), paid 40% at signing, 30% at the first launch and 30% at the last, about 5 months in. Today’s costs keep running until launch. After that, you pay hosting and support every month, shown above. Not counted: crew time, fewer mistakes, and a quieter inbox.
- A whole run offered in one step, accepted in one tap
- Declines go straight to the next qualified people
- Department leads hear only when a human is needed
- Hours by client and event, ready for billing
- Every venue to scale
- Real objects, chairs on a curve, polygons
- Clean PDF for crew tablets
- No vendor can take it away
- Who has it, and when it is due back
- Price and invoice status
- Repair and out of service flags
- A hard stop when stock is gone
- Your seating maps and price levels
- Season packages, comps and holds
- Box office and online in one place
- Patron data that belongs to you
- All four builds: scheduling, drawing, rentals and ticketing
- One login
- One shared inventory and calendar
- Hosting for all four at $247 a month, not $388
Prices start where shown. A larger venue, more venues, or more crew departments can move the price, and you see the fixed price before you commit to anything. Hosting and support after launch: $97 a month for each system, or $247 a month for all four in the full package.
How it rolls out
Built one at a time, starting with whichever hurts most.
You use the first system while the next is built.
New scheduling runs alongside your current software for one month before the switch.
What we need from you
The more real data we start with, the closer the first version is to how you work. Screenshots and spreadsheets help.
- Your crew teams, positions and contact list, and how a full run of calls looks today
- Line drawings or CAD files of each venue, and a few layouts you are proud of
- Your equipment inventory, with any rental prices you already use
- Your seating maps and price levels, if ticketing is part of it
Privacy and security
Your work, and the people you serve, are safe with us.
Privacy and security are not add-ons here. They are part of every build. You are trusting us with more than a schedule: your crew’s contact details, your venues and their exits, your patrons, and the clients who rent from you. We hold that work to the highest standard, for you and for them.
- Yours alone. Your data, drawings and venue plans are never sold, shared or reused for anyone else.
- Only the right people. Each person sees only what their role needs, and access ends when someone leaves.
- Private by default. Encrypted connections everywhere, and nothing about your venues is ever open to the public.
- Looked after. Hosting and support keep each system updated and watched, so it stays safe long after launch.
How buying works
Payment
A single system: 50% when its build starts, and 50% when it launches.
The full package: 40% at signing, 30% when the first system launches, and 30% when the last one launches.
Who owns the code
You own what is built for you. Sizzle keeps the right to reuse general pieces that are not specific to your PAC. Your drawings and data are never shared.
Fixed price
After one conversation about your venues and your crew, you get a written, fixed price and a timeline. Nothing gets built, or billed, by surprise.
Next step
Tell us about your PAC: your venues, your crew, and the tool that hurts most.
Or email Bear at Bear@TimeToSizzle.com.